Last Updated February 23, 2006
Guidelines for EKU Web Pages

(7 definitions, 4 responsibilities, 7 guidelines, and 5 procedures)

Definitions

1. The EKU home page resides at www.eku.edu and provides links and searching capabilities to reach all EKU Web pages.
2. EKU Web pages can be personal or university pages:
   1. Faculty or student personal pages are the sole responsibility of their authors.
      Example: Allen Engle, Adam Conner
   2. Navigation pages mostly contain organized links to other web pages.
      Examples: www.eku.edu/students, www.eku.edu/facultystaff
   3. Content pages contain information about EKU.
      Examples: www.scholarships.eku.edu, www.eku.edu/about
   4. Interactive pages provide additional functionality and are often connected to databases.
      Examples: www.owa.eku.edu (EKU Email), www.people.eku.edu (EKU Directory)
   5. Personal pages
      Faculty Example: www.people.eku.edu/englea
      Student Example: studentweb.eku.edu/brittany_jones4/
3. An EKU Web Author is anyone who maintains or creates EKU Web pages.

Responsibilities

1. EKU Web Communications is responsible for providing accessible and standards-compliant web page templates for all EKU administrative offices, colleges, and academic departments.
2. Public Relations & Marketing and EKU Web Communications are responsible for maintaining top-level and other key EKU web content such as EKU Today, EKUpdate, and www.eku.edu.
3. Administrative offices, colleges, and academic departments, by way of their respective web authors, are responsible for maintaining their web pages.
4. The personal web pages of faculty, staff, and students are the sole responsibility of their individual authors. Faculty may use optional web page templates provided by EKU Web Communications.

Guidelines

1. University web pages should adhere to the Guidelines for EKU Web Pages (this document) and the EKU Visual Identity Standards (forthcoming) as well as all federal, state, and local laws, including, but not limited to, laws pertaining to accessibility and copyright.
2. To ensure consistency, all administrative offices, colleges, and academic departments should use the university-approved web page templates. It is important that EKU provide a common branded image on all University web pages.
3. Each university page should have a designated "web author" link providing EKU email contact with the web author that maintains the page. Club and student organization pages are included in this category.
4. All personal student, faculty, and staff pages must adhere to the EKU Code of Ethics.
5. Use of web disk space and links from the EKU Web is a privilege, not a right, and can be revoked by EKU at any time for any of the following reasons:
   1. Violation of the EKU Ethics Code
   2. Failure to maintain pages
   3. Failure to follow these EKU web page policies and procedures
6. Departments have web disk space quotas of 200 MB each and individual faculty and staff have individual quotas of 50 MB each. Department quotas are separate from individual quotas. Quotas will increase as more web disk space becomes available.
   Example: A 5-member department has 200 + 5x50 = 450 MB of web space.
7. Students may create personal web pages at studentweb.eku.edu.

Procedures

1. To change the name or location of an existing official EKU web page:
   1. The web author provides EKU Web Communications in EKU Public Relations & Marketing the current location and the proposed new location.
   2. Once EKU Web Communications has confirmed the change, the web author is responsible for placing the page at the new location and removing it from its old location.
   This procedure prevents dead links from occurring and users from visiting outdated pages with incorrect information.
2. Inquiries regarding the content of specific EKU pages should be emailed to the given pages' respective web authors.
3. Requests for new web links, content, or interactive services (e.g., links, online voting, custom applications) should be emailed to the Director of EKU Web Communications no later than 1, 3, and 8 weeks, respectively, prior to the time when they are due.
   
   Large projects may require more lead time.
4. Club and student organizations must contact the EKU Student Life to place their pages on the EKU Web.
5. In general, departments are not encouraged to set up their own web servers.